What is Document Imaging?

Document Imaging enables paper documents to be stored electronically, rather than in large filing cabinets. Paper files are scanned and stored in secure databases for easy, immediate retrieval.

How can SansCarta's Document Imaging lower costs?

• Storage space is decreased – Document Imaging eliminates off-site storage fees and frees up space consumed by metal filing containers.

• Time spent searching company records is reduced – Document Imaging places company files in a central location for easy access via the Internet. Enhanced search functions and immediate accessibility allow employees to spend time working on files rather than searching for them.

• Costs of printing, photocopying and mailing paper documents are lowered –

Document Imaging helps companies decrease their paper consumption costs by enabling customers to directly fax or email documents, avoiding the need to first print the documents. In addition, the file upload function allows customers to import documents directly from their computer to the online storage center.

How can SansCarta's Document Imaging decrease risk?

Floods, fire, hurricanes and earthquakes place an organizations paper files at risk every day. Document imaging decreases the risk of storing paper files by providing a safe, electronic means of storing important files. With document imaging, you can rest assured that your historic data will be safe even if all the paper documents in your building are destroyed.

How do I know my files are secure?

SansCarta secures documents with 128 Bit encryption and keeps servers off the public network. In addition, temporary files are not created on any computer. Files are not left behind for anyone to find on the workstation or the web server.

Who has access to my electronic files?

As a customer, you determine who accesses your electronic filing containers. Our customers are given complete control over user functions allowing each owner of a file container to assign users and security levels as they wish.

Can I edit documents stored in my filing cabinet?

To ensure safe storage, the actual imaged documents may not be edited or altered in any way from their original format. However, you can download the document, make edits and re-upload the document under a different name.

Can I import a file from my PC or Network without having to print and scan?

Yes, with SansCarta you have the ability to import any file type into your electronic filing container directly from your computer. Examples of common files customers import include: all Microsoft file types, Adobe, mp3, Tiff, Jpg, Zip, etc.

Can my images be sent to me on CD?

Yes! Contact sales@SansCarta.com for options.

What are the minimum requirements to use Sans Carta's document imaging service?

A Scan PC - PIII, 500 Mhz, 128 megs memory with NT 4.0, 2000 or XP;
Broadband Internet Access; Twain compatible scanner.

What scanners do you recommend?

Canon DR 2080; Canon DR 3060, 3080; Canon DR 5020, 5080; Fujitsu 4120. Please contact S for additional information.

How much does this service cost?

Pricing is dependent on a variety of factors including support levels and storage requirements. Please contact Sales@SansCarta.com for additional information.

How will I be billed ?

You will receive an e-mailed invoice from SansCarta every month. Our traditional billing system requires all payments to be submitted by the first of the following month to ensure that your service will not be interrupted. Payments may be made via check or credit card. You can also contact Sales@SansCarta.com for more billing options.